WCCFL 22 Proceedings
Info for contributors, part 2
Welcome to the last phase of preparing your paper for the WCCFL 22 Proceedings. The original style sheet is still available if you need to refer to it. If you have questions from this point on about the proceedings, you should contact Michael Bernstein at Cascadilla Press at michael@cascadilla.com.
You've been sent your page numbers, which you need to put on your paper. You also need to update the copyright notice in your paper with the actual page numbers for your paper. You'll then send us an electronic version of your paper in either postscript or pdf format as well as a printout, a separate abstract for your paper, and an index for your paper. Complete instructions are included on this page.
You may correct typos, as long as the total number of pages for your paper does not change. Do not do anything which changes your page margins, unless you were specifically told to do so by the volume editors.
Contact info and deadline
The deadline for sending us your paper, abstract, and index is September 25, 2003. This is a postmark deadline for air mail or express mail. Everything should be sent to:
Cascadilla Press
Attn: WCCFL 22
11 Lyman Ave.
Medford, MA 02155
USA
Please include a cover letter letting us know the best way to reach you by mail and by e-mail through the fall.
Creating a postscript or pdf file
If you can send us a pdf file, that's great. Make sure that the pdf file includes all fonts when you generate it.
Otherwise, you'll need to create a postscript version of your paper. In both the MacOS and Windows, this is done by printing your paper to a file, and you'll need to have a postscript printer driver on your computer. Basically, you tell the computer to print your paper, just as if you were going to print it on a laser printer. In the print dialog box or boxes, there will be an option for "save to file", or a menu where you can set the destination of the printout to be either the printer or a file. After telling the computer that you want to send the printout to a file, you'll be able to set a couple of options to tell the computer what sort of postscript file you want and whether you want to include all the fonts. The basic types of postscript files are plain postscript (.ps), and various types of encapsulated postscript (.eps). You want to create a plain postscript file (.ps). If you have an option of how many fonts to include, select "all fonts". If your computer doesn't allow you to choose how many fonts to include, it should give you an option of "smaller file" vs. "more complete file". Choose more complete, rather than smaller. Save your file with .ps at the end of the file name, and at least a few letters of your last name to start the file name.
Once we have your postscript file, we will convert it into a pdf file. Your postscript file may be very large, particularly if you have used TrueType fonts. The file could be anywhere from 10 K to 40 megs. You can send us your file on a floppy disk if it fits, on a CD if you can burn a CD, or on a Zip disk (100 meg disks only, not the 250 meg disks). We can return your Zip disk to you. If none of those are possible, you'll need to upload the file to our ftp site. To do this, send us e-mail so we can make sure there's enough space on the file server. DO NOT SEND US YOUR FILE AS AN E-MAIL ATTACHMENT. Attachments that large almost never work, and can crash our mail server.
With both postscript and pdf files, please mail us a printout as well. We will check to see if the file matches the printout, and we will then send you page proofs so you can check that the final file is working correctly.
Creating an abstract
When you send us your paper, please also send us a one-paragraph abstract of your paper on a separate page and on disk. This is not for inclusion in the proceedings, but rather for sending to Linguistics Abstracts. This abstract must be one paragraph of 3-9 sentences, written in third person rather than first person. Any examples must be embedded in the paragraph rather than on separate lines. Mention in the abstract any particular languages, research areas, and methodologies which your paper focuses on and which a researcher might include in a search request. For phonetic characters, use descriptions such as "bilabial fricative" instead. Do not include any tables, diagrams, figures, or other non-text material in your abstract. Put the title and author at the top of the abstract, and then "abstract" on a line by itself. No special formatting of any sort is required for the abstract.
Indexing your paper
Along with preparing your electronic file and printout, we need you to create a short index for your paper. This should be done after you have the final page numbers for your paper, and generally takes 1-2 hours. What we'll need is a text file listing terms, concepts, and languages and their page numbers. If a term is discussed over several pages, put the range of pages rather than listing the pages individually. Put a colon between the term and the page numbers, and do not put any punctuation after the page numbers. A sample entry would look like this:
adjunction: 208-212, 215
Don't include a term which is simply mentioned in passing; the goal is to make an index which is most useful to readers, rather than an exhaustive index. Include languages when there is an actual discussion of that language, but not if it is mentioned in passing. Do not include people's names in the index. There are usually 1-4 primary terms or concepts on a page, and those are what should be included in the index. If you're not sure what to include, look at the section headings. The index often is a close reflection of the terms and concepts listed in the sections headings. If a term or concept is mentioned in the introduction or conclusion, but is discussed in depth elsewhere in the paper, don't index the occurrence of the term or concept in the introduction or conclusion. The goal is to help the reader find the primary discussion of a term or concept quickly.
The easiest way to create the index is usually to print out a copy of your paper and highlight the important terms or concepts, and then enter those into a text file. Do not use automatic indexing software unless it lets you select each occurrence of a term yourself, because otherwise you will end up with too many occurrences of some terms and the software will miss alternate forms of other terms.
If a term falls naturally into a sub-class, such as Principle C of the Binding Principles, include it in the index as "binding, Principle C" rather than simply as "Principle C".
Once you have a list of terms, count the number of terms. If you have more than 15 terms (not including languages), remove less important terms until you have at most 15 terms (not including languages).
Do not format the index file. We'll be combining all of the index files and organizing them into the book's index. Print out the index file and send us a copy both on disk and in print. You should send us the index at the same time as your paper if possible.
Advance order form (valid until September 25, 2003)
All authors who contribute papers to the proceedings are entitled to a 20% discount on the full price of the printed proceedings at any time, and a 40% discount on the full price of the CD-ROM proceedings at any time. (All authors who registered for the WCCFL 22 conference will also receive a free copy of the CD-ROM.) Just mention on your order that you are a contributor to the volume. This discount does not apply to shipping costs and cannot be combined with any prepublication discount.
This page offers you a chance to order additional copies at a further discount before we go to press. This order form is only valid until September 25, 2003. Air mail shipping in the US and surface shipping outside the US is free for this order form.
We accept Visa, MasterCard, American Express, checks in U.S. dollars drawn on a U.S. bank, and purchase orders (net 30). Orders shipped to Massachusetts addresses must add 5% sales tax to the total or include a tax exempt form. Forthcoming books will be shipped as soon as they are available.
Qty: _____ additional CD-ROMs at $8.00 (list price $20.00, author's regular price $12.00 plus shipping)
Qty: _____ paperback copies at $28.00 (list price $40.00, author's regular price $32.00 plus shipping)
Qty: _____ hardback (library binding) copies at $58.00 (list price $82.00, author's regular price $65.60 plus shipping)
Name:
Address:
Phone number:
E-mail address:
Shipping method (In the US, air mail is free for this form. Outside the US, surface shipping is free for this form, air mail is an additional $5.00 per item):
For credit card orders, provide card number:
Expiration date:
Total amount to be charged, including shipping:
Signature (if mailed or faxed):
You should send this form to Cascadilla Press along with your paper, abstract, and index.
Where to go from here
Main page for WCCFL 22 Proceedings
Main page for WCCFL Proceedings from Cascadilla Press
Our on-line order form
Overview of our linguistics titles
Copyright © 2003 Cascadilla Press. All rights reserved. To request permission to copy any elements from our pages, or to send comments or questions about our pages, please write to webmaster@cascadilla.com. If you establish a link to one of our pages, please let us know! The web is a big place, and we're curious to see what roads lead to Cascadilla Press. This page last updated 3 September 2003.
