WCCFL 22 Proceedings
Information for contributors, part 1 only.
Part 2 is now available, and includes instructions for preparing the electronic file and the index.
Welcome to the WCCFL 22 Proceedings, which will be published by Cascadilla Press in print and on CD-ROM. All speakers are invited to contribute their papers to the proceedings. Alternates are also invited to contribute their paper to the proceedings if they attend the conference.
Here's the overall schedule: each author will send a printed copy of their paper (along with the publication rights form) to UCSD, where the volume editors will check for any formatting problems, obtain any needed revisions, and assign page numbers to each paper. Each author will then put the final page numbers on their paper and send a printed copy along with a postscript or pdf version of their paper to Cascadilla Press, where we will convert all files to a standard pdf format and prepare the masters for the CD and the printed books. At the same time, each author will prepare a short index for their paper which we will combine into the complete index for the book. We will send you instructions for everything after this first submission step after we have all the papers.
What we need from you first is one copy of your paper (along with the publication rights form), received at UCSD by June 16, 2003. This is a firm deadline, intended to give you time to polish your paper while expediting publication of the proceedings. Any paper which arrives after this deadline will not be included in the volume, so we recommend not mailing your paper at the last minute. Make sure to include in your cover letter all of your contact information through the summer and fall of 2003, including any dates when you will not be reachable.
Our formatting requirements are given on the style sheet below. Please take particular note of the following requirements: font, font size, and margins.
Send your paper to:
WCCFL 22 Conference Proceedings
UCSD Linguistics Department
9500 Gilman Drive #0108
La Jolla, CA 92093-0108
USA
E-mail for the proceedings editors: mtsujimura@ling.ucsd.edu or garding@ling.ucsd.edu
We will also need you to give Cascadilla Press publication rights to your paper. You will retain the copyright to your paper. Please fill out the publication rights form, sign it, and return it with your paper.
All authors who contribute papers to the proceedings are entitled to a 20% discount on the full price of the printed proceedings, and a 40% discount on the full price of the CD-ROM proceedings. (All authors who registered for the WCCFL 22 conference will also receive a free copy of the CD-ROM.) Just mention on your order that you are a contributor to the volume. This discount does not apply to shipping costs and cannot be combined with any other discount.
Copies of the proceedings will be available from Cascadilla Press in the winter of 2003. Thanks for your time, and if you have any questions, please contact us. We're looking forward to a great proceedings!
Yours,
Michael Bernstein
Cascadilla Press
Style Sheet
A TeX template is now available, courtesy of Jan Amtrup, consisting of the following files:
wccfl.sty (updated 6/12/02): The main style file
wccfl.bst: The BibTeX style
wccflbib.sty: Citations etc. for the bibliography
ling.sty: Some linguistic macros for example environments and glosses
sample.tex: A sample file
sample.bib: The bibliography for the sample
sample.ps: The postscript version of the sample
If you want to use the natbib package for LaTeX, here are the files to use:
wccfl_natbib.sty
wccfl_natbib.bst
sample2.tex
sample2.ps
A Word 98 / Word 2000 template is also available, courtesy of Karine Megerdoomian, consisting of the following files:
Template_Manual.doc: Instructions for the Word template
Wccfl_Stylesheet.doc (updated 6/12/02): The Word template
Feel free to use the TeX or Word templates, but please also check your paper against this style sheet. The templates may have mistakes in them; we do not guarantee them or support them in any way. They have been provided by previous authors, not by Cascadilla Press. If there is a conflict between the style sheet and the template, FOLLOW THE STYLE SHEET.
We need one copy of your paper, single-sided, on 8.5" x 11" white paper. The paper should be laser-printed.
There is a one-page example in Acrobat (pdf) format of how your paper should look included on this web site. Please compare it to how your paper actually looks before you mail in your paper. Important: Don't use the shrink-to-fit or fit-to-page option when printing the pdf file, or the page will print out at a reduced size. The text block should be 4.25 inches across at its widest point.
Page limit
The general page limit is 14 pages, including appendices and references. The page limit for invited speakers is 25 pages. Don't feel obliged to use all the allotted pages, but definitely do not exceed the limit.
Margins
Margins must be exactly as follows: left and right margins 2.13 inches, top and bottom margins 2 inches. No material may go beyond these margins under any circumstances, except the header containing the page numbers and the copyright notice on the first page.
Note on A4 paper
A4 paper is an acceptable substitute for 8.5" x 11" paper. However, you must do the document layout on the computer for printing on 8.5" x 11" (US Letter) paper, and simply print the final document onto A4 paper. That way the text block will be the correct size, even though the margins will wind up being different on your printout.
Title and author
The first line of your paper should be the title. For the title, capitalize the first word, and then capitalize all words except determiners (the, a, an), conjunctions (and, or, if, because), and prepositions (about, through, etc.). After the title, skip a line, put your name, and then put the name of your institution or affiliation (without your department) on the following line. These lines should be left-justified. Skip two lines before the start of your text.
Line spacing, indents, and justification
Text should be single-spaced. Do not skip a space between paragraphs. Each paragraph should be indented 0.25 inch. Words from examples referred to in the text should be in italics (this applies to such words in the title as well). Skip a line between text and examples. Examples should not be indented. Text, footnotes, and references should be fully justified. Section headings, examples, and the title and author lines should be left-justified. Skip one line between text and section headings.
Footnotes
Footnotes should be at the bottom of each page. Footnotes should be single-spaced. Start at the left margin, type the number for the footnote (or let the word processor enter it) followed by a period, type a tab set for 1/4", and start the text of the footnote. The footnote number should not be superscripted in the footnote. Do not skip lines between footnotes.
Use a * (an asterisk without a period) for your first footnote for acknowledgments (but do not put a corresponding * anywhere in the text or title). If you are using automatic footnotes and cannot get rid of the * in the text, put the * by itself on the line between the title and the author, select that *, and change the text color to white. Footnotes should only be content notes, not reference notes.
Figures, tables, and appendices
Figures and tables should be placed in their intended position in the paper, not at the end of the paper. You are preparing the actual paper which will be published, so you need to make the paper look exactly as you want the reader to see it.
Appendices should be placed before the references section, so that references are the last item in the paper. It helps readers figure out where each paper ends if references are always the last item. Appendices do not need to start on new pages.
References
After the text and any appendices, skip two lines and type References (in bold, left-justified). Then skip one line, and start the references. References should be single-spaced. Do not skip lines between references. Second and successive lines for each reference should be indented 0.25 inch. References should be fully justified, and in 9-point.
You can use any common format for the references, as long as you don't switch from one format to another in the middle. We ask you to make one exception to whatever standard format you use: please include full first names for authors who use first names. This makes it easier for readers to find your references.
Font and font sizes
The font should be Times or Times New Roman 10-point in the main text. Footnotes and references should be 9-point, as should all superscripted and subscripted material. (You may need to override your word processor's defaults for items like footnote numbers, which are sometimes set to smaller than 9-point.)
The title should be 18-point bold. The author line should be 14-point and should not be bold. The affiliation line should be 10-point italic.
All section headings, including the References heading, should be 10-point bold. All blank lines should be 10-point, except for blank lines directly between section and subsection headings and blank lines within clusters of examples where you want to save some space. Those blank lines should be 5-point.
If you absolutely cannot use Times or Times New Roman, you should use something of an equivalent size. (Note: Times is available for TeX; if you don't know how to get it, ask your local computer guru to help.) The proceedings look much better if all the papers have a consistent appearance.
For any other fonts used in the paper, such as phonetic fonts, you should make sure that you have purchased the font if it isn't freeware, and that there is no restriction on embedding the font. When we produce the pdf files, we cannot use fonts which do not allow themselves to be embedded. TrueType fonts do not work well in pdf files and some readers may have trouble printing pdf files which include TrueType fonts, so please use PostScript fonts instead if you have a choice.
Section headings
Section headings should be 10-point bold, left-justified. Section numbering should start with 1, not 0. After the section number, type a period and a single space before the name of the section. Don't use tabs after the section numbers. Use normal sentence capitalization in section headings; don't capitalize everything in the section heading.
Page numbers and running headers
On every page except the first page, you need to put headers containing the page numbers. The header should be set to 1.65 inches from the top of the page, and should be different for even and odd pages. For even pages, put the page number on the left margin and put "WCCFL 22" in the center (use a center tab set to 2.125 inches from the left margin). For odd pages, put the author's last name in the center (again use a center tab set to 2.125 inches from the left margin), and put the page number on the right margin (use a right tab set to 4.25 inches from the left margin). This running header should be in 10-point.
For two authors, use "and" (not "&") between the last names. For three or more authors, use commas after every name: "Name1, Name2, and Name3". If there are too many authors to fit in the header without running into the page number, use just the first author's last name followed by "et al.".
Start your page numbers at page 101. Once we have all the papers, we'll tell you what to change the page numbers to.
Copyright notice on the first page
On the first page, you need to include a copyright notice in a footer. The footer should be set to 1.65 inches from the bottom of the page. The copyright notice should be 9-point, left-justified, and should read as follows: "© 2003 [Author full names just as in the author line]. WCCFL 22 Proceedings, ed. G. Garding and M. Tsujimura, pp. 101-114. Somerville, MA: Cascadilla Press.". Skip one line at the start of the footer to make sure there is some separation between the text and the footer. This copyright notice will need to be updated once we have all the papers.
Fractional widths and double spaces
If your word processor allows you to turn fractional widths on or off, please turn fractional widths on. This will improve the appearance of your printed paper. The most noticeable effect is that bold-faced type will not have extra space after every letter.
You should not use double spaces unless you are pushing words apart within an example. After colons and periods you should only use one space. If you are used to typing two spaces, the easiest thing to do is to wait until you are done preparing your paper, then do a "search and replace" to replace all double spaces with single spaces.
If you have any questions, please contact us. And remember to proofread!
Publication rights form for WCCFL 22
Author(s):
Title:
Copyright year: 2003
The author(s) grant non-exclusive print and electronic publication rights to Cascadilla Press for the above paper. These publication rights may be further transferred or extended by Cascadilla Press to third parties in part or in whole. The author(s) warrant that this paper is the original work of the author(s), does not infringe any rights of others, and that the author(s) have the right to grant these publication rights. The author(s) warrant that no material embedded in electronic files submitted for publication infringes any rights of others. The author(s) also warrant that they have obtained written permission for any matter they have included by other authors where such permission is required by law. Copyright of this paper is retained by the author(s).
Signature(s) and date:
Note: All authors must sign this form. Authors may sign separate copies if that is more convenient. Faxed signatures are not acceptable.
Where to go from here
Main page for WCCFL 22 Proceedings
Main page for WCCFL Proceedings from Cascadilla Press
WCCFL 22 conference page
Our on-line order form
Our printable order form
Overview of our linguistics titles
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